CMMS Work Order System: What You Need To Know

A maintenance technician in the field relies on a CMMS work order system to complete work orders on time.

Maintenance work order management can be a time and resource-consuming effort for organizations using manual processes or  ineffective computerized maintenance management systems (CMMS) software. But choosing a top-shelf platform like LLumin’s CMMS+ can change all of that by helping you streamline much of the process. Upon login, maintenance technicians can see what’s assigned to them, what is most important, and what supplies they may need to be successful. 

In fact, the more robust a company’s CMMS work order system, the better it can help you predict and know what skills, parts and resources your team will need to schedule maintenance technicians, order/replace parts and materials, and complete maintenance tasks. Today we will go over the advantages of using LLumin’s advanced CMMS+ to manage work orders and optimize maintenance operations.

Important Advantages of a CMMS Work Order System

The best maintenance management software solutions on the market include an effective work order system as a core feature. A maintenance work order management system simplifies and streamlines the process of assigning work and gives users access to a centralized source of information and tools that help them complete work orders most efficiently. This is a significant step forward for businesses that rely on manual processes or inefficient systems to schedule, manage, and monitor maintenance work.

Many cloud-based offerings, such as LLumin’s CMMS+, allow users to create work orders in an easy to use, mobile ready platform that can be accessed from anywhere in the world, 24 hours a day, seven days a week. These features enable cross-department teams to maintain total control and visibility over complex maintenance operations requiring real-time communication and collaboration.

There are several important features and functionalities of a CMMS work order system. The ones that provide the greatest benefit include:

We will expand on these CMMS work order system features and discuss how they can improve your maintenance operations below.

Automated Work Order System

Scheduling work orders manually might seem to be a relatively easy and straightforward process, but for larger organizations, relying on manually-recorded tasks can make it difficult for managers to plan effectively and for technicians to track and easily complete work orders. It can also make closing the gap between your maintenance and operations departments nearly impossible.

A fully automated work order system with a centralized database can help to streamline your entire maintenance operations, enabling a company to manage multiple teams, assignments, priorities, and other critical data from a single location. With the help of an advanced CMMS work order system, like LLumin’s CMMS+, technicians will gain regular access to maintenance histories, equipment manuals, reports, and critical safety and compliance requirements and data.

Most aspects of your operations, particularly those required to improve the performance of machinery and assets, can be fully automated using CMMS software. From manufacturing and industrial to healthcare and facilities, this software can assist with tasks such as asset tracking, employee scheduling, predictive maintenance, and much more.  

Planned Maintenance Work Orders

Your maintenance strategy should help reduce unplanned downtime while saving your company money and time. If you use a preventive maintenance model, a good general rule to follow is that less than 20% of your maintenance work orders should be unplanned, while the rest should be scheduled.

An effective CMMS solution can help you manage unplanned maintenance work orders and planned maintenance tasks. Moreover, an effectively deployed CMMS will assist you and your team migrate more of your work towards planned maintenance. And, based on your environment and ultimate choosing of recurrence schedules, including daily, weekly, or monthly intervals, the CMMS work order system will  address problems before they lead to costly equipment breakdowns and downtime.

In addition, an advanced system, like LLumin’s CMMS+, can help take your maintenance strategy to the next level with predictive maintenance capabilities

The availability of integrated technology and adaptive software systems can enable businesses to implement predictive maintenance strategies capable of monitoring assets and visualizing repair and replacement needs well before an asset fails or malfunctions, which will significantly extend the lifespan of company assets and help facilities boost production efficiency.

Manage Maintenance by Priority

Managing maintenance activities based on priority and criticality  is another advantage of using a comprehensive and effective CMMS work order system. Prioritized maintenance helps ensure work orders are managed and completed based on their ability to support business-critical processes and goals.

Companies that fail to prioritize work orders risk spending more time and money on labor costs than is necessary. Further, it can make it challenging to efficiently manage scheduled maintenance tasks without establishing a maintenance hierarchy.

A few of LLumin’s CMMS+ advanced maintenance management features include:

  • Labor allocation (work priority) and scheduling
  • Labor resource (time) tracking
  • Replacement parts allocation and tracking
  • Work order request and inquiry intranet (via web-enabled PC or mobile device)
  • Repair procedure maintenance library
  • Asset status and downtime tracking
  • Work order capacity planning and labor visibility
  • Parts demand visibility
  • Managing work order life cycle

Inventory Management

Another valuable feature of an effective CMMS work order system is its ability to track spare part information and manage inventory requirements. A CMMS solution should track spare part availability and location while also providing advanced inventory management capabilities.

A cloud-based solution, like LLumin’s CMMS+, can help ensure you always have the necessary parts and equipment to complete maintenance tasks while fully streamlining the entire inventory procurement request and approval process, essentially eliminating or automating all activities that can add cost without true value.

LLumin CMMS+ can identify and monitor tools, chemicals, components, and materials, reducing financial, legal, and regulatory risks. The system can track serialized components, lot numbers, containers, and other types of entities that require tracking throughout their lifecycle.

Further, LLumin can initiate inventory requirements analysis based on predefined criteria, authorization approval and routing workflows, and generate purchase orders or requisitions.

Discover LLumin’s CMMS+ Advanced Work Order System

While recent estimates suggest more than half of industrial and manufacturing leaders and engineers have discovered and implemented a CMMS work order system, many organizations may still rely on reactive maintenance models and manual recording processes to manage maintenance activities.

If you’re still scheduling and managing work orders using inefficient systems and processes, LLumin’s innovative CMMS+ software can help streamline and automate your work order tasks, provide real-time monitoring and insights into machine conditions and status, and help you stay ahead of machine failures and avoid unplanned downtime.

When you choose to work with LLumin, you will have access to excellent customer service throughout the entire process. Your implementation will be tailored to your company’s unique goals and business processes. We will provide you with a complete implementation plan and support team to accelerate and guide you through your digital transformation.

So if you are looking for a cutting-edge CMMS+ accompanied by a seamless implementation process and an expert customer support staff, then LLumin is a perfect fit. 

Getting Started With LLumin

LLumin develops innovative CMMS software to manage and track assets for industrial plants, municipalities, utilities, fleets, and facilities. If you’d like to learn more about how our team and CMMS+ work order system can help you optimize your maintenance operations, we encourage you to schedule a free demo or contact the experts at LLumin today.