CMMS Systems Requirements & Functions Your Organization Needs

Technician considers the CMMS system requirements.

Managing heavy assets, ongoing maintenance strategies, and mitigating the impact of equipment failure on productivity are top concerns across today’s industrial and manufacturing facilities.

Computerized maintenance management systems (CMMS) help companies gain better visibility into asset management, maintenance operations, and compliance. These systems solve widespread maintenance challenges and offer visibility to timely and accurate data and most importantly, alerts that indicate areas of risk. When selecting a CMMS system for your business, pay particular attention to the features each platform offers. 

While there are many CMMS solutions on the market, not all are created equal. So, today we will outline the top CMMS system feature sets companies should look for in an ideal system. We will then examine LLumin’s innovative and advanced CMMS+ software as a highly effective computerized maintenance management system solution.

A Brief Overview of CMMS Software

A CMMS system is a software program that centralizes and streamlines the workflow and maintenance management processes of assets such as vehicles, machinery, equipment and instrumentation, and manufacturing plant infrastructures. CMMS software is commonly used in industries like:

CMMS software also benefits industries where heavy asset and physical infrastructure management is a top priority.

By 2028, the global CMMS software market is anticipated to reach $1.7 billion, expanding at a compound annual growth rate (CAGR) of 8.41% between 2021 and 2028. This rapid expansion demonstrates the value of CMMS software across multiple sectors. While many CMMS options are available, choosing the one that best suits a company’s unique management requirements is essential to ensuring success after implementation.

Essential CMMS System Requirements

By choosing the right CMMS solution, companies can improve work order planning and scheduling, gain instant access to historical data, automate compliance reporting, and discover cost savings associated with updated maintenance models. 

Understanding how a CMMS solution can support a company’s unique overall information, maintenance, and facility management needs is critical. As such, essential CMMS system requirements and features that an organization will need include:

  • Asset/fixed asset management
  • Work order management
  • Inventory management
  • Automated compliance & reporting
  • Ongoing customer support

We will discuss each in detail below.

Asset/Fixed Asset Management

Managing multiple types of assets and maintenance needs across numerous facilities under varying conditions can be time-consuming and difficult. The most effective CMMS solutions help users manage assets in real time, from acquisition to retirement and disposal.

The best solutions, like LLumin’s CMMS+ software, allow businesses to track every machine and asset infrastructure component across multiple plants and locations continuously. Additionally, LLumin’s CMMS+ software enables users to record and update information about each asset while automating asset management in many ways, such as tracking specialized predictive maintenance activities, available parts inventory, warranties, and performance and cost KPIs benchmarking.

Work Order Management

When a company chooses to work with a CMMS solution that allows them to schedule, monitor, and manage work orders in real time, their maintenance processes become more productive and efficient. Because of this, the CMMS software you choose to work with should make it easy for personnel to track maintenance requests and complete work orders..

It’s essential to focus on solutions that optimize work order management processes, complete maintenance efficiently, and provide advanced reporting and analytics capabilities to help anticipate and streamline future labor and resources scheduling. 

Inventory Management

Poor inventory management significantly contributes to equipment downtime, commonly resulting from a lack of replacement parts or tooling and failure to properly anticipate requirements. The right CMMS solution will streamline inventory management processes to guarantee that replacement components remain accessible for planned maintenance operations, increasing uptime

The real-time inventory management offered by cloud-based CMMS software, such as LLumin’s CMMS+, makes critical information accessible to all users, regardless of location. The software gives users greater visibility, control over stock levels, and access to accurate historical usage data to determine exactly what parts need ordering and when.  

Automated Compliance & Reporting

Before investing in a new CMMS solution, a business should also consider the laws and regulations relevant to its industry, and how a CMMS can impact compliance. CMMS solutions that offer automated compliance and reporting tools make it simple to keep track of and abide by all relevant local, state, federal, and international laws and regulations.

LLumin’s CMMS+ automatically enforces and documents regulatory compliance processes for OSHA, EPA, FDA, Sarbanes-Oxley, and ISO, helping you to save time, reduce errors, and implement compliance requirements.

Support for Corporate Goals and Missions

CMMS systems help organizations monitor and repair company assets, decrease downtime, and enhance work order and inventory management processes. However, beyond the obvious advantages, the most critical requirement on this list is a CMMS solution’s impact on corporate goals and customer relationships. 

Working with the right CMMS software can significantly improve customer satisfaction and support an organization’s digital transformation. As a result, it is critical to select a CMMS solution that includes the features and functionalities required to support your organization’s specific goals and objectives.

LLumin Provides the Best CMMS System Features

LLumin’s cloud-based CMMS+ software gives you organizational-wide visibility of infrastructure and asset health and enhances interdepartmental communications. Our advanced automation capabilities for reports, work orders, and inventory management gives teams real-time visibility into asset issues, statuses, and risks.  

LLumin distinguishes itself from other CMMS solutions on the market in terms of advanced features plus excellent customer service and deployment support. Following installation, our experts remain available to help your team with any questions or issues that may arise. LLumin recognizes that businesses will need to adapt their software over time to accommodate changing market conditions and customer demands, and we remain committed to providing our customers with continued support.

When choosing to work with the LLumin team, your implementation will be configured to match your unique company goals and business processes. Further, our software is easy to deploy, and a dedicated project manager will help you throughout the entire implementation process.

So if you are looking for a cutting-edge CMMS+ accompanied by a seamless implementation process and an expert customer support staff, then LLumin is a perfect fit.

Getting Started With LLumin

LLumin develops innovative CMMS software to manage and track assets for industrial plants, municipalities, utilities, fleets, and facilities. If you’d like to learn more about the CMMS system requirements you need to improve productivity and efficiency, we encourage you to schedule a free demo or contact the experts at LLumin to see how our CMMS+ software can help you reach your company goals.