10 CMMS KPIs to Track & Improve

CMMS KPIs (Key Performance Indicators) to track
 CMMS KPIs (Key Performance Indicators) to track

Computerized Maintenance Management System (CMMS+) can help organizations streamline maintenance operations with its core benefits, which include condition-monitoring of equipment health and performance, digitizing maintenance tasks, automating work orders, and advanced data analytics. It can also help you track and improve CMMS KPIs (Key Performance Indicators).

With LLumin, you can easily track important KPIs such as Maintenance Costs, Work Order Completion Rate, Mean Time to Repair (MTTR), and more. Our system provides a fully customizable and detailed view of your KPI dashboards, helping your maintenance team make more informed decisions to optimize schedules, reduce downtime, and control costs. 

In this article, we’ll look at the most important CMMS KPIs to monitor and improve with an advanced system, like LLumin’s CMMS+, which will result in significant improvements in terms of downtime reduction, maintenance schedule optimization, and increased asset lifespan.

Top CMMS KPIs to Track

The top ten KPIs were chosen to help your organization improve operational efficiency, cost control, equipment reliability, and overall maintenance effectiveness. Tracking and improving these KPIs can lead to significant organizational benefits. 

Top 10 CMMS KPIs to Track & Improve

1. Maintenance Costs

Total costs associated with performing maintenance, including labor, materials, and overhead.

2. Work Order Completion Rate

Percentage of maintenance work orders completed within a specified timeframe.

3. Preventive Maintenance Compliance

Measures how well the maintenance team adheres to the planned preventive maintenance schedule.

4. Equipment Downtime

Total time that equipment is not operational due to maintenance issues.

5. Mean Time to Repair (MTTR)

The average time taken to repair a piece of equipment after a failure.

6. Mean Time Between Failures (MTBF)

The average time between failures of a piece of equipment indicates its reliability.

7. Emergency Maintenance Rate

Percentage of maintenance tasks that are classified as emergency or unplanned.

8. Asset Utilization

Measure how effectively the physical assets of an organization are being used.

9. Maintenance Backlog

Accumulated maintenance work that is yet to be completed, usually measured in hours or days.

10. Inventory Turnover Ratio

The frequency at which maintenance, repair, and operations inventory is used and replenished over time.

Track and Improve CMMS KPIs With LLumin’s CMMS+

To effectively track the KPIs listed above using a CMMS, you must follow a structured approach that aligns with your established maintenance and operational goals. Below are some helpful steps you can take to make this process more successful.

1. Identify Key Performance Indicators

Start by identifying the KPIs that are most relevant to your organizational objectives. Focus on those directly impacting your bottom line, such as maintenance costs, work order completion rate, and equipment downtime. Consider using KPIs to measure both the efficiency of your maintenance operations and the health of your assets.

2. Set Baselines and Targets

For each KPI, establish a baseline measurement based on historical data. This will serve as a reference point for future improvements. Then, set realistic targets for each KPI, considering industry standards and your organization’s specific goals. These targets should be challenging yet achievable, helping to encourage continuous improvement. 

3. Integrate Data Sources

LLumin’s CMMS+ can collect real-time data from several different sources, including machine-level IoT sensors, ERP systems, and manual input interfaces. Ensure that all relevant data sources are connected and properly configured to provide information to the system. This will ensure that KPI tracking is based on accurate and comprehensive data.

4. Use Dashboards and Reporting Tools

Use LLumin’s customizable dashboards and reporting tools to monitor your KPIs in real-time. This will provide you with visual representations of your data, making it easier to understand trends, identify and isolate issues, and track progress. 

5. Analyze and Optimize

Review your performance data regularly to assess how well your maintenance operations meet your targets. Look for patterns, anomalies, or areas of concern that could indicate underlying issues. Use these insights to guide your strategies, schedules, and procedures. 

6. Continuous Improvement

Tracking KPIs will be an ongoing process. Use insights gained from LLumin to help foster a company culture of continuous improvement. Regularly review and adjust your KPI targets based on changing organizational goals. Involve your maintenance team in discussions about CMMS KPIs and how to improve maintenance operations. 

LLumin’s CMMS+ for Optimized Maintenance Operations

Using CMMS KPIs to track and improve your maintenance operations will help to take your management practices to new heights. LLumin can empower your team with comprehensive reporting tools and intuitive, customizable dashboards, ensuring that your changes will lead to measurable improvements.  

LLumin can help your organization reduce downtime, extend the lifespan of expensive assets, and lower maintenance costs instead of using inefficient, paper-based processes that reduce visibility and limit your ability to effect organizational change. Work with an advanced CMMS+ that can help you achieve operational excellence and maintain a competitive edge.

Getting Started With LLumin

LLumin develops innovative CMMS software to manage and track assets for industrial plants, municipalities, utilities, fleets, and facilities. If you’d like to learn more about the total effective equipment performance KPI, we encourage you to schedule a free demo or contact the experts at LLumin to see how our CMMS+ software can help you reach maximum productivity and efficiency goals.

Take a Free Tour