Effortlessly Maintain Your Building: Discover the Benefits of Maintenance Management Software

Building maintenance is boring. 

Unfortunately, it’s a necessity, and without it, you might end up having issues with your property’s electrical systems, plumbing and more. Oh, and if you leave it for long, then there might be fines, penalties and legal action from occupants and employees.

Thankfully, there are tools that can help remove the “mind-numbing” part of building maintenance. These technologies are called building maintenance management software.

What Is a Building Maintenance Management Software?

A building maintenance management software is a digital tool designed to help facility managers and maintenance teams organize, schedule and track building maintenance activities. It can be used to handle maintenance schedules in all types of buildings, including commercial buildings, manufacturing facilities, educational institutions, healthcare facilities, residential properties, etc. 

It can also serve as a centralized platform that you can use to manage the maintenance of different buildings in one place, no matter the size. It provides different maintenance management functionalities that you’ll find useful. Some of them include asset management, work order management, preventive maintenance scheduling, and real-time reporting.

You can customize building maintenance software so that your maintenance staff can access it from any location and any device. This helps keep them updated on the latest maintenance information and updates. This, in turn, improves their response times, reduces misunderstandings, and ensures that building maintenance tasks are carried out efficiently. Plus, the software allows for seamless communication with vendors and contractors, further streamlining maintenance operations. 

What Are the 3 Major Types of Facilities Management Software?

In this section, we will take a look at the three major types of building maintenance management systems.

1. Computer Aided Facility Management (CAFM) Software

This is a type of building maintenance software that focuses on optimizing a facility’s space usage and asset management. It offers space management capabilities like capacity planning, space allocation, room reservations, seating charts, occupancy tracking, etc.

CAFM software, like typical building maintenance management systems, usually comes with other building maintenance management features, such as a centralized asset register, maintenance scheduling, condition-based monitoring, etc. This allows users to have control over their facility and make data-driven decisions to optimize operations and reduce costs.

It also offers advanced reporting and data analytics tools, KPIs, energy usage monitoring, and compliance tracking, all of which allow you to gain better visibility and control over your facilities. Its functionality also extends to workflow automation, which increases maintenance efficiency and minimizes human error, thereby ensuring more accurate and consistent facility management practices.

2. Computerized Maintenance Management Software (CMMS) Software

What is CMMS software? This is a type of building maintenance management software that focuses on general maintenance management features. It allows organizations to track and manage maintenance tasks, work orders, asset information, schedule preventive maintenance tasks, etc.

When deployed, CMMS software can help increase the efficiency and smoother running of your building, reduce downtime and give you better maintenance and asset management control.  It maintains an accurate database of information about your building’s maintenance operations. It also offers a centralized communication system to enable your maintenance workers to be more effective and for you to make informed maintenance management decisions.

3. Integrated Workplace Management System (IWMS)

This is a broader type of building maintenance management software. It is an enterprise-level software platform that manages multiple facility maintenance and real estate operations in a single place.

Some of its key features include:

• Real Estate Management: With this, you can manage your real estate acquisition, disposition of assets, lease management, financial management, accounting, etc.

• Capital Project Management: This allows you to manage the funding, planning, designing, and execution of building construction or renovation projects. You can keep a record of the costs involved, resources and documentation used, etc.

• Facilities Management: An example can be taken of CAFM software, which is an IWMS that helps you with the strategic planning and optimization of your building. It offers features like space management, occupancy tracking, service delivery etc.

• Maintenance Management: It also offers the maintenance management features that come with CMMS software. This includes asset management, work order management, preventive maintenance, inventory tracking, warranty, vendor management, etc.

• Sustainability and Energy Management: This allows users to monitor and optimize energy consumption, track emissions, curate accurate sustainability reports, etc 

The primary goal of IWMS software is to provide you with a comprehensive, data-driven view of your entire real estate and facilities portfolio. This enables you to make more informed decisions, reduce operational costs, manage building maintenance, and ensure operational efficiency.

Benefits of Building Maintenance Management Software

Here are the five core benefits offered by the best facility management software on the internet:

Streamlined Building Maintenance Schedule

Building maintenance software automates the process of maintenance scheduling. It does this by learning from your past building maintenance data, tracking equipment usage, suggesting better maintenance tasks, and scheduling better maintenance patterns.

This maximizes your facility’s uptime and reduces maintenance-related costs. Moreover, it allows you to easily carry out any type of facility maintenance of your choice. This could be corrective, preventive, and predictive. It does this by providing dashboards containing data that will guide your optimized and proactive building maintenance tasks.

A building maintenance management system centralizes all maintenance-related information and facilitates communication among the maintenance team. It sends timely reminders for scheduled maintenance. This helps to prevent overlooked tasks that could lead to bigger problems down the line.

It allows you to easily prioritize tasks based on urgency and importance. This feature ensures that critical building maintenance tasks are never neglected. It provides a clear overview of all ongoing and upcoming maintenance activities and allows you to allocate resources more effectively and avoid scheduling conflicts. 

How LLumin Can Help You Streamline Your Building Maintenance Schedule

LLumin is a building maintenance management software that offers a centralized platform for all your facility maintenance activities. It helps you automate the creation and assignment of work orders based on predefined schedules. It also ensures accurate maintenance scheduling, tracking, and execution. Using LLumin reduces manual intervention and ensures tasks are completed on time.

LLumin provides real-time visibility into the status of your building maintenance tasks and equipment and allows you to make adjustments and carry out proactive maintenance decisions. It allows every member of the maintenance team to access the maintenance schedule and also allows you to update it on the go using any device.

Enhances Asset Management

A building maintenance management software allows its users to organize physical assets, such as building equipment, in a searchable hierarchy. It allows you to create custom fields to track specific details about each asset.

When customized, it helps you track downtime and important metrics like mean time to repair (MTTR) and mean time between failures (MTBF), enabling you to forecast future parts and labor costs based on completed work.

Building maintenance software also allows you to assign and manage work orders for maintenance tasks. It helps you track the inventory of spare parts, materials, and supplies. You can set it to have low-stock alerts to remind you to restock necessary maintenance items before the next maintenance schedule.

Moreover, it provides automated reports and dashboards to help you analyze asset performance, maintenance trends, labor costs, and parts usage. This data-driven insight leads to more informed decisions about the management of your building.

How LLumin Can Manage Your Building Assets

LLumin’s CMMS+ consolidates all asset information and provides a single accurate data source for maintenance teams and facility managers. This centralization enhances the accessibility of asset data, streamlines management processes and improves decision-making capabilities.

LLumin uses IoT sensors to carry out real-time monitoring of your building’s conditions. It sends alerts when predefined thresholds are breached, thereby allowing you to set up timely interventions and prevent equipment failure.

Meanwhile, LLumin’s software automates maintenance workflows, ensuring seamless coordination between asset management, inventory tracking, and scheduling. This automation increases productivity and makes sure that maintenance tasks are performed efficiently and effectively.  

Improves Compliance

Building and facility owners must follow regulations to ensure the safety and health of occupants. This way, they can avoid fines, legal problems, and damage to their reputation. 

Some of those compliance policies include:

• Building codes and safety standards
• Occupational Safety and Health Administration (OSHA) standards
• Americans with Disabilities Act (ADA)

Building maintenance management software stores and organizes all your relevant documents, permits, and historical inspection records. This makes it easy to access and review them before scheduled or impromptu inspections.

Some building maintenance management software provides updates on new and relevant policies and regulations to ensure that you’re aware of the latest compliance requirements. It also offers building compliance checklists and templates to help guide you through internal compliance checks in preparation for external inspectors.

When prompted, it can automatically generate detailed reports based on the previous compliance inspection data and highlight areas of non-compliance and needed actions. Plus, it can maintain an audit trail of all compliance inspections, corrective actions, and other compliance-related activities, which you can use as evidence of compliance for certification purposes.

How LLumin Can Help With Building Compliance

LLumin’s software helps you manage safety inspections, compliance programs, and regulatory deadlines. It does this by ensuring that all required documentation is up-to-date and readily available for audits. This, in turn, minimizes the risk of non-compliance fines and enhances overall regulatory adherence.

In addition to that, its automated workflow feature ensures that all your building’s compliance-related tasks are scheduled and completed on time. This usually includes assigning maintenance jobs, monitoring task completion, and generating reports to confirm regulatory adherence.

Manages Maintenance Inventory

Building maintenance management software provides insights into how your maintenance resources are used. It tracks how many times each maintenance tool is used, labor costs, spare parts, and other resources. 

Some building maintenance management software even provides reports to show you how much you are spending on any particular maintenance tasks or building equipment. This feature gives you an accurate inventory of your maintenance resources. It also gives you plenty of time to replenish each resource before the next maintenance interval, thereby reducing delays and improving the productivity of maintenance operations.

Furthermore, it includes a vendor management module to store all relevant information about contractors who have worked on the building. This enables you to easily access contractor profiles, review past work orders, and coordinate new jobs, which, in turn, ensure continuity and accountability if you prefer working with specific service providers. It also automatically generates workflow to make sure that maintenance tasks are scheduled and tracked efficiently, a feature that contractors find useful. 

Unlock the Benefits of Building Maintenance Management Software With LLumin

Alt text: The logo of LLuimin.

LLumin is a Computerized Maintenance Management Software (CMMS) that allows building and facility managers to optimize their maintenance tasks and schedules. It integrates with your building’s IoT devices to monitor its performance and ensure compliance with safety protocols. It also helps you assign maintenance tasks remotely and acts as a central communication platform for technicians, operators, and managers.

LLumin’s CMMS can be used to manage the maintenance of all buildings, no matter their usage, whether it’s a residential, commercial or industrial building, in any industry such as healthcare, manufacturing, etc.

It has an easy-to-use software interface that allows users to navigate its features without extensive technical knowledge. Some of its other features include:

• Integration with Production Line PLCs: LLumin integrates with production line Programmable Logic Controllers (PLCs) to schedule maintenance based on actual equipment usage rather than time. This ensures that building maintenance is performed only when necessary and optimizes resources.

• Predictive maintenance: LLumin uses IoT sensors to monitor the condition of your building’s equipment and uses AI algorithms to predict potential breakdown issues.

• Preventive maintenance scheduling: LLumin is one of the best preventive maintenance software. It stores data, reports and documents of your building’s maintenance history and equipment usage. It then uses this data to determine the next best preventive maintenance tasks and schedules to implement.

• Comprehensive Reporting and Dashboards: LLumin’s CMMS provides detailed reports and performance dashboards to track your building’s status, repair history, and maintenance tasks. These tools offer valuable insights into maintenance operations and enable you to make informed decisions.

• Automated Work Order Management: LLumin’s CMMS centralizes all work orders and automates routine processes such as scheduling, notifications, and record-keeping. This streamlines building maintenance workflows, reduces administrative burdens and ensures tasks are completed on time.

• Mobile CMMS Capabilities: LLumin allows maintenance teams to manage work orders, inspections, and repairs directly from their mobile devices. This enhances operational efficiency, guarantees timely updates and communication, and leads to better coordination among the maintenance team.

• Asset Management: This offers asset management capabilities and tracks asset/facility usage, depreciation, maintenance schedules, and operational status through a centralized database. 

Interested? Request a demo of our software!

LLumin Pricing Plans

LLumin offers three pricing plans to suit your budget. 

• Plan 1: This is the professional plan, and it costs $540/year per user. It has features like asset management, work order management, real-time maintenance updates, stockroom management, etc.

• Plan 2: This is the premium plan, and it costs $960/year per user. It offers all the professional plan features plus active directory integration, condition monitoring, GIS system interface, and HR management, among others.

• Plan 3: This is called the enterprise plan and costs $1320/year per user. It has all the premium plan features plus other features like access to a risk management tool, OEE utilities, single sign-on, project tracking, etc.

Conclusion

Building maintenance management software takes away the boring part of building maintenance and allows you to be as efficient as possible. You can use a CMMS tool like LLumin to automate most of your building maintenance tasks, keep the facility running and focus your attention on other managerial duties. 

Request a demo of our software! 

Frequently Asked Questions

What is building maintenance software?

Building maintenance software is a digital tool that manages and streamlines maintenance tasks for facilities. It allows users to schedule, track, and document maintenance activities, ensuring timely repairs and efficient operations. The software often includes features for work order management, preventive maintenance, and reporting, making it easier to keep buildings in top condition.

What is CMMS in a building?

A CMMS, or Computerized Maintenance Management System, in a building is software that helps manage maintenance tasks and resources. It assists in scheduling and tracking work orders, managing assets, and conducting preventive maintenance. This system improves efficiency, reduces downtime, and extends the lifespan of building equipment.

What is CMMS cost?

CMMS cost varies based on factors like the software’s features, the number of users, and the scale of the facility. Prices can range from a few hundred to several thousand dollars annually. Some providers offer subscription-based pricing, while others may charge a one-time fee for perpetual licenses.