What Is Preventive Maintenance and How Can a CMMS Help?

A new maintenance technician asks his supervisor,

What is preventive maintenance (PM)? Preventive maintenance is a commonly used and widely recognized method utilized by many organizations globally to reduce the chance of unexpected equipment failure and unscheduled downtime. In fact, recent data reveals that more than 76% of manufacturing companies worldwide have incorporated PM into their maintenance strategy.

Organizations seeking to enhance the dependability and efficiency of their equipment while lowering expenses can benefit significantly from a preventive maintenance model. Today we will delve into the concept of preventive maintenance, its significance, and the benefits it offers. Additionally, we will explore the various types of preventive maintenance and highlight LLumin’s computerized maintenance management systems (CMMS+) software as the top choice for a preventive maintenance solution.

What is Preventive Maintenance?

Preventive maintenance is an approach to maintenance that aims to proactively avoid equipment failures and increase the longevity of heavy assets and machinery. This maintenance strategy commonly involves regularly scheduled inspections, system software upgrades, equipment recalibrations, lubrication and cleaning, and other maintenance tasks that keep systems running smoothly.

Preventive maintenance differs from other types of maintenance strategies, such as reactive maintenance (also known as breakdown maintenance), which involves waiting for equipment to fail before taking action, or correct maintenance, which generally focuses on fixing the problem after it occurs. Preventive maintenance also differs from another well-known maintenance strategy, predictive maintenance (PdM), which uses Internet of Things (IoT) technology, AI, and machine-level sensors to detect failure patterns before they lead to expensive equipment breakdowns.

Simply put, PM helps companies prevent future mechanical failure by performing regularly scheduled maintenance tasks. PM ensures machines and systems operate at optimal performance levels for longer periods of time, reduces risks of costly repairs, and minimizes unplanned downtime. 

What are the Different Types of Preventive Maintenance?

Several types of preventive maintenance are classified based on how they are organized and scheduled, which include: 

  • Time-based preventive maintenance: This kind of preventive maintenance is planned at regular intervals (e.g., daily, weekly, monthly, etc.). This is the most prevalent form of preventive maintenance and is typically used for machinery with a predictable lifespan and rate of wear.

  • Usage-based preventive maintenance: This type of preventive maintenance is based on the amount of usage or production volume on a machine. It is typically used for machines with variable workloads that may experience more wear and tear.

  • Predictive maintenance (PdM): Predictive maintenance uses machine-level sensors, IoT, and AI technology to determine the condition of a machine to estimate when a company should perform maintenance. Then maintenance tasks are scheduled to prevent unexpected equipment failures—increasing uptime.

  • Prescriptive maintenance: In contrast to traditional maintenance based on pre-established criteria, prescriptive maintenance optimizes maintenance tasks using real-time data and advanced analytics to determine optimal times for maintenance. This process involves evaluating data from sensors and monitoring systems to surface failure patterns and trends in equipment behavior.

The Advantages of Using Preventive Maintenance

Preventive maintenance is a proven and efficient approach to maintaining equipment and cutting down on equipment downtime and expense. PM enables organizations to tailor maintenance plans to their specific needs and schedule maintenance activities ahead of time. It also allows organizations to predict and budget maintenance expenses more accurately.

This long-term, cost-effective approach also provides several additional advantages over other types of maintenance, which include:

  • Cost savings: Preventive maintenance can help lower an asset’s overall cost of ownership by reducing the need for costly repairs and unscheduled or unplanned downtime.

  • Improved reliability: PM helps to ensure that assets are reliable and consistently operate at their peak performance level by identifying and repairing potential problems before they occur.

  • Predicted downtime: Because PM tasks are scheduled in advance, downtime can be planned and scheduled, reducing the impact on production and the risk of unexpected downtime.

  • Increased lifespan: Regular maintenance can help extend the lifespan of a machine by preventing wear and tear and addressing potential issues before they lead to mechanical failure.

  • Increased efficiency: Well-maintained machines and systems typically operate more efficiently, which can help to improve productivity and reduce energy consumption.

  • Improved safety & compliance: Regular maintenance can help ensure assets continue to run safely, lowering the chance of accidents and injuries. Further, many industries have legal and regulatory compliance requirements for specific types of equipment that require regularly scheduled maintenance tasks. 

When is Preventive Maintenance The Best Strategy?

A preventive maintenance strategy can be a cost-effective approach for many organizations across various industries with high equipment ownership costs. This type of maintenance can also be a preferred choice for organizations that rely on heavy equipment operating at peak performance levels.

While preventive maintenance can be more expensive initially, it can help a company save money in the long run by reducing the need for costly repairs, extending equipment life, and increasing operational efficiency. Other types of maintenance, such as corrective and predictive maintenance also have their own advantages. To achieve optimal maintenance, businesses frequently use a combination of different maintenance strategies tailored to their specific needs.

LLumin’s CMMS+: The Best Preventive Maintenance Solution

Preventive maintenance is proactive and is carefully planned to perform routine maintenance tasks at predetermined times to avoid asset failure. Planning a preventive maintenance schedule involves manually tracking data to determine when servicing is required. However, CMMS software can make it much less complicated than manually trying it.

If you want to improve your organization’s PM approach or are just getting started with predictive maintenance, utilizing an advanced CMMS solution can help you in several ways. LLumin’s CMMS+ can help your organization streamline and optimize its overall preventive maintenance activities and make maintenance tasks easier to schedule and track while providing your technicians with all the information they need to complete their tasks safely and efficiently.

When choosing to work with LLumin, your implementation will be configured to match your unique company goals and business processes. Further, our software is easy to deploy, and a dedicated project manager will help you throughout the entire implementation process.

So if you are looking for a cutting-edge CMMS+ accompanied by a seamless implementation process and an expert customer support staff, then LLumin is a perfect fit.

Getting Started With LLumin

LLumin develops innovative CMMS software to manage and track assets for industrial plants, municipalities, utilities, fleets, and facilities. If you’re wondering “what is preventive maintenance” and want to learn more about implementing a PM strategy properly, we encourage you to schedule a free demo or contact the experts at LLumin to see how our software can help you reach your management goals.