How To Improve Maintenance Strategy

Maintenance manager, how to improve maintenance strategy

An effective maintenance management strategy can mean the difference between remaining competitive or falling behind in today’s competitive marketplace. Minimizing downtime, minimizing costs, and increasing the safety, reliability, and lifespan of equipment and assets may appear unattainable if your organization is primarily reactive in its approach to maintenance.

This article will look at ways you can improve your maintenance strategy. We will discuss well-known, essential best practices you can use to get results and how LLumin’s Computerized Maintenance Management System (CMMS+) can provide the features and tools your maintenance team needs to succeed.

Types of Maintenance Strategies

Maintenance strategies range from preventive, which involves regular inspections and maintenance, to more advanced strategies, which use predictive data analytics to determine when equipment failures will occur and when corrective action should be taken.

Each strategy listed below has advantages and disadvantages depending on a company’s unique needs, costs, and equipment criticality. It’s important to note one or more of these strategies might be needed to create an effective maintenance strategy. 

Maintenance Strategies

Preventive Maintenance

Regular maintenance is performed to prevent failures before they occur.

Predictive Maintenance

This strategy uses data from monitoring equipment to predict failures before they happen.

Reactive Maintenance

Takes a reactive approach to equipment failure and fixes equipment after a failure has occurred.

Condition-Based Maintenance

Maintenance is performed based on the actual condition of equipment, monitored through real-time data.

How to Improve Maintenance Strategy

The following best practices can help your organization improve its maintenance strategy, reducing unexpected downtime and costs and improving equipment performance, lifespan, and reliability. Use them to take practical steps toward making necessary changes, paving the way for smoother and more efficient operations.

How to Improve Maintenance Strategy:
Best Practices

Equipment Management

  • Conduct an assessment of asset inventory
  • Determine equipment criticality

Preventive Maintenance

  • Schedule regular inspections
  • Implement routine maintenance tasks

Maintenance Planning

  • Use detailed checklists for work orders
  • Plan for maintenance in advance

Resource Management

  • Conduct regular training
  • Ensure resource availability

Technological Integration

  • Implement CMMS software
  • Automate maintenance processes

Equipment Management 

You can’t manage equipment and assets if you have lost track of their current counts and types. The first step in improving your maintenance management strategy should be thoroughly assessing all equipment and assets. 

After completing this process, you must determine which pieces are critical to your daily operations. This will allow you to prioritize your maintenance approach, ensuring that your efforts are deployed in a way that supports smooth operations. 

Preventive Maintenance 

Reactive maintenance is known for high costs, lack of visibility, and inefficiency. A preventive approach is critical for identifying emerging issues before they cause unexpected downtime and costly emergency repairs. 

You can dramatically improve your maintenance strategy by scheduling preventive inspections and maintenance and ensuring that these maintenance tasks are completed on time.

Maintenance Planning and Optimization 

Maintenance planning is critical for improving maintenance strategies because it ensures that all activities are properly scheduled, tracked, and executed. This process should start by identifying and documenting all necessary maintenance tasks, followed by creating detailed work order checklists to ensure that nothing is overlooked.

To ensure thoroughness and accuracy during deployment, your work orders should include all the details your employees need to prevent oversight and improve results. You must also have a reliable way to distribute the required information to your maintenance team. This is best supported by a work order management system, like LLumin’s CMMS+

Further, regularly review and update your plans. This will ensure that your maintenance operations remain effective over time and can adapt to changing operational needs. 

Resource Management 

Managing human resources, equipment, parts, and materials is essential for ensuring safe, efficient, and uninterrupted operations. Regular training for your maintenance team will ensure they have the skills and knowledge to support your maintenance strategy, use cutting-edge technology, and complete their daily tasks more safely and efficiently.

Resources should also be managed so that your maintenance teams can access all the tools and materials needed to complete their daily tasks.

Technological Integration 

Your maintenance strategy should be supported by cutting-edge technology. Integrating CMMS software, such as LLumin’s cloud-based, mobile-ready CMMS+, can help introduce the advantages of digitization, automation, advanced analytics, condition-based monitoring, and much more. 

Choosing the right technology to support your ongoing maintenance operations can reduce the likelihood of human error, improve communication between departments and across the organization, and significantly improve equipment performance and reliability.

How to Improve Maintenance Strategy:
LLumin’s CMMS+ Software

Asset Tracking

LLumin’s CMMS+ enhances visibility and control over equipment, supporting accurate maintenance decisions.

Automated Scheduling

Ensures timely maintenance to avoid failures and extend equipment lifespan.

Real-Time Data

Provides instant data for proactive maintenance actions, enabling teams to make immediate adjustments.

Resource Optimization

Maximizes the efficient use of resources, including people, parts, and materials.

Condition-Based Maintenance (CBM)

Schedules maintenance based on equipment’s actual, real-time condition, optimizing maintenance tasks.

Predictive Analytics

Uses historical and real-time data to predict equipment failures.

Cloud-Based and Mobile-Ready

Facilitates access to the system from anywhere using a hand-held mobile device.

LLumin—Improve Your Maintenance Strategy Today

The best practices mentioned here can significantly improve your current maintenance strategy. However, using inefficient paper-based processes will yield limited results. LLumin’s advanced CMMS+ software can help ensure the success of your efforts and continuous improvement over time. Use the right tools and strategies to see real, tangible benefits today.

Getting Started With LLumin

LLumin develops innovative CMMS software to manage and track assets for industrial plants, municipalities, utilities, fleets, and facilities. If you’d like to learn more about the total effective equipment performance KPI, we encourage you to schedule a free demo or contact the experts at LLumin to see how our CMMS+ software can help you reach maximum productivity and efficiency goals.

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About Ann Porten

With over 15 years of experience, Ann Porten stands as a seasoned leader in asset management, ERP Solutions, and B2B Sales. Her extensive background in manufacturing has equipped her with unique insights, enabling her to navigate complex software solutions with precision and drive results. Currently, as the Director of Business Development for LLumin, Ann has led various industries, including Manufacturing, Construction, Pharmaceuticals, Food & Beverage, and Oil & Gas to identify their business opportunities and challenges, and implementing profitable solutions. Her reputation as a trusted advisor and industry leader stems from her dedication to delivering economic success and satisfaction to the customers she serves.